Development & Alumni Relations Office 


March 06 2018

Forthcoming changes to the rules and regulations which oversee how organisations like Queen’s keep in touch by email and telephone could affect how graduates hear from the University in the future.

Two pieces of legislation - the EU General Data Protection Regulation (GDPR) and the Privacy and Electronic Communications Regulations (PECR) which sits alongside GDPR, are being described as the most important change in data privacy regulation in over 20 years.

The Development and Alumni Relations Office is asking Queen’s alumni to formally 'opt in' to enable the Office to keep them up-to-date with all the latest news and event details from their alma mater.

Speaking about the change to the regulations, Ian Moore, Head of Alumni Relations and Annual Giving, said: “At graduation, alumni of Queen’s automatically become a lifelong part of an inspirational global network of over 190,000 former students.

“In compliance with GDPR, we are asking graduates to confirm that they want to continue receiving the latest updates from Queen’s by electronic communications such as email.

“The new rules have been described as a ‘cultural shift’ and certainly help strengthen citizens’ rights in the digital age, so we are very keen that Queen’s graduates opt in so that they don’t miss out on email updates from their alma mater.”

Regular updates are currently sent each month to keep Queen’s alumni informed about the latest University research and fundraising initiatives, graduate volunteering opportunities, achievements of fellow alumni and current students, and the range of exclusive opportunities – such as reunions, events around the world and alumni discount offers – which are available to them.

Even those who currently receive electronic correspondence from Queen’s – and are happy to continue to do so – will need to confirm this formally by clicking here.

By confirming/registering a personal email address with Queen’s graduates will:

  • Receive a copy of the eGraduate on the first Tuesday of each month
  • Be kept up-to-date with all the latest news updates from Queen’s
  • Receive invitations to events and class reunions
  • Find out about further courses at Queen’s
  • Discover volunteering opportunities to keep involved with University life
  • Be advised of the latest exclusive alumni discount offers
  • Hear about fundraising activities and the impact philanthropy has on current students, priority University projects and research  


While graduates can ‘opt in’ at any time, if they decide not to sign up in the coming weeks, they will automatically lose most of these privileges.  

Ian Moore added: “At any time graduates can amend the information held by us by emailing DARO ( or they can update their details by joining Queen’s virtual community, going online and amending their contact information – including how they receive their news from the University.”

Graduates who have not yet signed up to Queen’s online can do so here.

Alumni are being invited to keep their experience of University alive by getting in touch, staying in contact and by being an inspiration for future generations of Queen’s students.

A summary of the key GDPR changes can be found here.

All alumni data is held securely by the Development and Alumni Relations Office and will not be shared with third parties unless they are undertaking agreed work on behalf of the University. See our full Data Protection Promise for more information.

General enquiries to Gerry Power, Communications Officer, Development and Alumni Relations Office, tel: +44 (0)28 9097 5321.


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